Tax season brings a heightened risk of identity theft and fraud. Information Technology Services (ITS) advises employees to take the following precautions to safeguard their personal information and tax returns:
File Your Taxes Early
Criminals often exploit stolen Social Security numbers to file fraudulent tax returns and claim refunds. Filing your taxes early can help you avoid the lengthy and stressful process of reclaiming your rightful refund if a fraudulent return is filed in your name.
Secure Your Return with an IRS IP PIN
The IRS offers an Identity Protection PIN (IP PIN), a six-digit code that prevents unauthorized tax filings using your Social Security number. You can apply for an IP PIN through the IRS website. This is particularly recommended if your SSN has been compromised in a data breach. Keep this number private, and only use it when filing your tax return.
Be Aware of Tax Scams and Phishing Attempts
Cybercriminals frequently impersonate the IRS, tax preparers, and financial institutions. Be vigilant against phishing emails, suspicious phone calls, and fake websites designed to steal your personal information. The IRS will never contact taxpayers via email, text, or social media. Scammers often use scare tactics to pressure you into immediate action. Report suspected phishing attempts to your WVU email by forwarding as an attachment to [email protected] or use the Report button in Outlook.
Safely Exchange Tax Documents
Avoid sending tax documents as regular email attachments. Instead, use encrypted email services or a secure file-sharing portal provided by your tax preparer. If mailing documents, send them through a trusted courier service with tracking.
Back Up Your Tax Records
Make both digital and physical backups of your tax documents. Store electronic copies in an encrypted cloud storage service or on an external hard drive and keep printed copies in a secure location. The IRS generally recommends retaining tax records for three years, although your situation may require you to keep them longer.
If you believe you are the target of a tax scam, the IRS provides further information on protecting yourself.
